This is the Privacy Policy (“the Privacy Policy”) of the Forum where we inform you of the ways in which we collect, store, use and keep safe the information about you and your activities on the website as a user and member. The policy applies to both adult and child members.
Introduction
Welcome to Billy Elliot the Forum, a fan website for Billy Elliot the Musical (“the Forum”), where fans share their thoughts, reviews and photos of the show and its cast.
The Forum is a volunteer run non-commercial site and currently consists of a) the message board and b) the gallery.
The Forum is not affiliated or formally connected with the show, its production company or the theatres where it is being performed.
The Forum, its Administrators and Moderators take privacy and internet child safety very seriously. The key points of our privacy policy are:
- Any identification or age information about members is held strictly confidentially between the three Admins and then only for the purposes of child safety protection.
- This is a non-commercial website and no information, even in anonimised form, is ever shared with commercial 3rdparties.
- We will only disclose information held about members to police and other official authorities.
- You may end your membership at any time.
- By participating in the Forum, you agree to this Privacy Policy.
Information Collected
The Forum message board systems collect the following types of information about you when you register, view or post onto the system:
- Information provided by you. We collect very limited personally identifiable information when you register to become a member. All information is held confidentially and is never revealed publicly on the website or elsewhere. You will be identified publically only by the username you choose.
- Email Address
- Birthday (Day/Month only - used to flag birthdays within a week)
- Age group (used to identify an additional need for authorization from parents)
- Full Name
- Country and/or state
- Any other information filled in on the profile information will be removed
- Information collected automatically. The Forum systems receive and store information which is transmitted automatically from your computer when you use the website.
- Cookies (see below)
- Your IP address. Your IP address is the unique address of your computer which is automatically provided to other computers when your web browser or email application requests a web page or email from those computers on the Internet.
- Your browser type
- Content/Messages you post
- PMs (Private Messages) you send/receive through the Forum
Use and Disclosure of Information
We only use and store information collected for the operation of the Forum in the following ways:
- Personally identifiable information about you as a member will be accessible only by Administrators for the purpose of performing the necessary safeguards and checks in connection with the site Safety Policy.
- We will NOT display your personally identifiable information on your profile other than your screen name (chosen by you), your uploaded avatar and brief details of when you joined the forum and how many public posts you have made.
- We will only use your email address for the following Forum functions
- To alert you to new PMs and/or posts according to your user-specified notification preferences
- To contact you from time to time for security reasons to confirm that you are who you say you are.
- To send to all members’ occasional general Forum updates and notifications of changes to the Forum, it’s Terms and Conditions etc or other significant news.
- We will not reveal or sell your email information to commercial 3rd parties
- The contents, timing, originators login and IP address of all public and private messages on the website will be archived as a matter of routine for periods up to 10 years
- Any data on the Forum systems may be accessed or disclosed in response to legal process (for example, a court order, search warrant or subpoena); in other circumstances in which the Admins reasonably believes there has been a breach of the Rules or the Safety Policy or where the Admins in good faith believe that there is an emergency that poses a threat to the safety of you or another member or person.
- Personally identifiable information collected in connection with your use of the Forum may be stored in a number of different countries. We believe the site is currently hosted in the UK but this may change without us being informed by the hosting company.
Private Messaging
- The administrators of the forum reserve the right to reactive moderation as outlined in the Home Office Task Force on Child Protection guidelines. We reserve the right to monitor private messages in line with our rights under the Regulation of Investigatory Powers Act (2000). Reasons for such monitoring are solely for safety of the members of the site. In a service of this type, moderation will take place only after a request for intervention is made, after an allegation of bullying or harassment, or there is sufficient evidence of a breach of the child safety laws
Cookies
- Cookies are a common Internet technology used by most websites to provide useful features for their users. Cookies are small files that are written or downloaded to your computers hard drive when you access a site. They are used solely on the Forum to store and quickly retrieve Forum auto login information on your computer.
[Helpful hint: Most Internet browsers (such as Internet Explorer and Safari) are initially set up to accept cookies. If you prefer, you can set your browser to refuse cookies, although you will then need to manually login every time you visit the site. You can disable cookies by going to Tools on your top menu bar. This will bring up the "Internet Options" dialogue box. On the top of the dialogue box, click on "Privacy". This will bring up the "Settings" box. Scroll up using the slide bar on the left-hand side of the box, until the wording in the box states Block All Cookies. Then click on the "OK" button on the bottom of the menu box. If you follow these instructions, your computer will not accept cookies in future. }
Reviewing, deleting and changing your Profile information and Email address
- For safety reasons you will not be able to modify or amend your username or email address without first contacting the Admins. If you do this, your access to the forum will be blocked until the information can be checked by the Admins.
Internet awareness
- Whenever you voluntarily post personal information in public areas, like journals, blogs, message boards and forums, this information can be accessed by the public and can in turn be used by others to send you unsolicited communications. We recommend that you exercise discretion in deciding what information you disclose on the Internet.
Security and confidentiality
- The Forum relies upon its hosting and service providers to help protect your personal information, including technical, administrative and physical controls. Please bear in mind though, that it is impossible for us to guarantee that impenetrable security measures are in place. Consequently, you acknowledge that there are circumstances in which your personal information may be accessed by unauthorized persons.
- The security of your personal information depends in part on your protection of your account password. Please do not disclose your account password to unauthorized people.
- If you become aware of any breach of data security or have any other questions about the security of our website, please contact the Technical Admin directly via email admin[at]billyelliottheforum.me.uk {replace [at] with @}.
Changes in Privacy Policy
- We may need to change our Privacy Policy (most likely in connection with new legislation) at any time so please review it frequently. If we make material changes to this policy, we will notify you (and your parent if you are under 16) by email or by means of a notice on the home page under Forum Announcements.
If any modification is unacceptable to you, you shall stop using the Forum immediately and request the Admin to terminate your membership. You continued use of the Forum or its facilities will constitute your implicate acceptance of such changes.
Cancelling membership
- You always have the option to cancel your membership at any time. If you are a member and no longer wish to participate please email the admin who will remove your account.
Contact
- You may contact the administrators at any time by emailing them at admin[at]billyelliottheforum.me.uk, replacing the [at] with @.